Streamlining Shift Handoffs & Boosting Safety: The Power of Electronic Logbooks in Power Plants

Introduction

Continuous processes and highly safe operation in energy and power plants require operation and maintenance personnel to follow at the frequency of 24/7. This will result in shift changes in operation and maintenance personnel. Shift hand-over is described as the job movement among personnel or groups. Shift hand-over is critical which directly affects production and safety if the information is not correct.

Conventional ways like paper usage, spreadsheets, isolated documents, disconnected applications or even verbal shift hand-over are common.

Power plants are necessary to have an electronic logbook to log the operation status of the plant in each shift to notice the next shift about operating data, procedure, maintenance or repair. Accessibility can be easily enabled from different devices around the plant so that information can be followed up and actions are decided on time.

Operations Management Solution by Hexagon is built to resolve these challenges, providing users with electronic logbook, shift hand-over, operating notices, performance assessment and other operating data for maintenance or repair plans.

The solution ensures consistency in detailed information of shift hand-over, risk mitigation and shift hand-over in the power plants.

Improvement of business processes

HSE processes are repeated and checked during operation management and risk assessment. Checklists are completed before shift hand-over, reducing human errors and improving communications.

Personnel training via daily work can ensure no lack or loss in operation and shift management. Additionally, minimization of paperwork can help less error-prone.

Flexible collaboration environment

A common collaboration environment where enterprise information can be displayed can users access any information they need, improving work efficiency and information consistency.

Operation management and operation logbooks which are updated on a real-time base even without on-site personnel presence can help work fulfilled and accessed. Managers of different levels can be provided with real-time information so that they can have appropriate decisions for the situations.

Appropriate organization of records for easy accessibility

Digitalization of documents, records, logbooks, operating notices, etc will help to improve operation performance and management. Automatic information hand-over can help to ensure sustainable workflows, data accuracy and rule commitments, resulting in better workflow control and higher safety in operation of power plants.

Related software

J5 Operation Management